Privacy policy

The Hamilton Wetlands and Forest Preservation Society Privacy Policy
c/o 661 Gilbert Rd., Qualicum Beach, BC V9K 1V2

Last Updated: June 2, 2026

1. Introduction
The Hamilton Wetlands and Forest Preservation Society (HWFPS) is committed to protecting the privacy of our supporters, volunteers, and website visitors. This Privacy Policy explains how we collect, use, and safeguard your personal information in compliance with theBritish Columbia Personal Information Protection Act (PIPA).

2. Information We Collect
When you interact with our website, we may collect personal information that you voluntarily
provide to us, including:
* Name and email address (when subscribing to our newsletter)
* Name, email address, and message content (when using our contact form)

3. How We Use Your Information
We use your information strictly for the purposes for which it was collected, including:
* Sending updates, news, and volunteer or donation opportunities via our newsletter
* Responding to direct inquiries submitted through our contact form

4. Third-Party Data Processors
We do not sell, rent, or trade your personal information. To deliver our newsletter updates, we securely share your email address and name with Kit (formerly ConvertKit), our third-party email marketing provider. Your data is processed in accordance with Kit's Privacy Policy
(https://kit.com).

5. Consent and CASL Compliance
In accordance with Canada’s Anti-Spam Legislation (CASL), we only send commercial electronic messages (such as newsletters and society updates) to individuals who have given explicit express consent, or where an implied consent relationship exists under the law.

6. Cookies and Tracking Technologies
Our website uses limited, essential cookies provided by our newsletter platform, Kit, to ensure our subscription forms function securely and to prevent automated spam submissions. These cookies do not track your browsing activity across other websites or collect personal data for marketing purposes. You can set your browser to block these cookies, but doing so may cause certain features of our subscription forms to stop working correctly.

7. Your Rights and Opt-Out
You can have the right to access the personal information we hold about you or request corrections. You may withdraw your consent to receive our emails at any time by clicking the “Unsubscribe” link included at the bottom of every newsletter.

8. Contact Us
If you have questions about this policy or our privacy practices, please contact us at: info@hamiltonwetlands.com